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Now Hiring

The Summit House, located on Marco Island is seeking an organized, friendly, intelligent and reliable administrative assistant. The ideal candidate would have a minimum of 3 years of experience working for a busy condominium association office. And will also have experience fulfilling the bookwork needs of a condominium association using QuickBooks; A/P, A/R, Payroll, Bank Reconciliations, etc. Excel, Word, and other various programs experience required. Must have high level communication skills, be computer literate. Must be available for on call emergency situations. Pay is commensurate with experience. The Association offers full benefits: health and dental, vacation, sick and holiday pay.

The Summit House is a wonderful place to work with very nice owners and friendly staff. The office is busy, in and out of season. Hours are Monday – Friday; 8:00 AM – 5:00 PM with one hour for lunch. Please see below for the primary duties of the administrative assistant.

Administrative Assistant will work closely with the Condominium Manager and Board of Directors. Basic duties and responsibilities include:

Administrative Records and Bookkeeping
Maintaining of all Association Records to include but not limited to:
• Official Meeting Agendas and Minutes
• Membership Files
• Create Association Flyers
• Prepare and distribute all meeting notices
• Responsible for billing quarterly maintenance fees to membership
• Responsible for recording all receivables & bank deposits
• Reconciling of Association Bank Accounts
• Produce preliminary monthly financial statements for Manager
• Payables, responsible for recording all payables & records of invoices and receipts, collecting vendor w9s and copies of insurance
• Assist Manager with Association Accountant for Annual Audit

Website
• Responsible for maintaining the Association’s Website to include:
• Posting all Notices to the Website
• Updating Membership / Directory Information
Essential Qualifications:
• Significant building management experience in a multi-unit dwelling as a condominium or equivalent experience in a related field
• Some technical knowledge of major building systems (HVAC, electrical, plumbing, security, et al)
• Vendor management experience
• Bachelor’s Degree in business or a related field is desired, or equivalent in work experience
• CAM license not required, but considered a plus

Please send resume to [email protected] or mail to the address below.
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The Summit House
280 S. Collier Blvd.
Marco Island, FL 34145
239-394-9332

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Current BOD

  • Shari Fairchild President
  • Kristina Pruyn, Vice President
  • Paula Warner, Treasurer
  • Molly Hennings, Secretary
  • John Cook, Director
  • Ali Pool, Director
  • Tom Wagor, Director

Message from President

Since 1995 the Community Association Managers of Marco Island has proudly served its community and members. Though many changes over the years have influenced the way in which our business is conducted. Members taking the opportunity to help and learn from one another has not. Both Managers and Associates work diligently to service our community associations. Factors such as time constraints, workforce availability and severe weather challenge us all. Overcoming these obstacles with education, technological advances, quality mentoring and networking are shining keys to our success. Everyone’s input and participation is an essential part of this organization. I am honored to serve as President of this fine group filled with so many professional and talented members. Please feel free to contact me with any questions or suggestions that you may have.

President, Shari Fairchild

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